It's a nice thought, everybody at the office having their very own personel printer to produce all of their spreadsheets, reports, and general work products. But precious ink, technical repairs, and maintenance can make personel printers extremely precious for businesses, not to mention stressful on the office contribute personnel trying to keep up with printer supplies for each person. Today's smart technology and networking capabilities have made document product easier and more ideal than ever. Consolidate your office printers to one network printer and reap the firm rewards.
At first it may seem counter-productive having one machine do the work for many, but think today's office atmosphere. Email, scanning, electronic faxing, and virtual technology mean that more documents are transferred electronically or saved to hard drives and network files and roughly never get printed.. Satellite offices can work on and share documents across the nation, roughly eliminating the need for hard copies. This has freed up the workload on many office printers and businesses finding to cut costs can scale down on their personel printers by upgrading to a multi-function network printer that serves everyone's needs. Some individuals may rarely ever print documents, rendering an personel office printer virtually useless.
Collated Staples
If your firm is too large for one printer, think having one printer serve each department. Engineering, sales, management, production, accounting, Hr, and management with 5-10 employees in each branch could no ifs ands or buts pronounce high yield levels with one managed printing station, and supplies can be maintained on a proactive level since there are fewer machines to equip with paper, toner, and staples. If you are involved that having only one printer may not serve each individual's needs, remember that print stations today have the potential to print documents one or two-sided, color or black and white, collated or sorted, stapled or hole-punched at much higher rates of speed than if the job was to be performed manually. A dedicated powerhouse printer also eliminates bottlenecks that produce when an individual's machine breaks down, because network printing stations are built to handle high volume workloads.
If you think the fact that about 40% of tech help desk calls are made regarding printer servicing, and Consolidate that with the evaluation that fellowships spend 1-3% of their annual earnings on printing alone, you can see the need for managed document production. Unfortunately, managed printing is often an overlooked cost and the median employee spends more than ,000/year printing documents. For fellowships tightening their belts during a tough economy, ignoring managed printing solutions will keep costing businesses unnecessary money. The right man to printer ratio is 1:10, but today's fellowships are mismanaging the need and operating at a 1:4 ratio.
Assess your business's printers, maintenance fees, contribute costs, and inquire for document yield and you're likely to see opportunities for streamlining that will save primary firm resources: time and money. Also controlling distribution, costs, maintenance, supplies, and repair, you'll also be sending a message to your employees about wasteful practices.
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